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The Federation of

Bursledon C of E (C) Infant & Bursledon (CA) Junior Schools

Standing Orders and Code of Conduct



Text Box: Date of last review:							New combined policy								
Date approved by Governing Body:					31st January 2017						
Date of next review:							September 2017		
Committee responsible for implementation and review:		FGB











1.   Membership


  • The GB will ensure it has sufficient governors to undertake its duties effectively and to maintain the quorum for a full GB meeting of not less than 4.
  • All governors will be appointed for a 4 year term of office.
  • The GB will ensure that it creates an environment which enables it to recruit and retain effective governors and which encourages the participation of all groups and sections of the community.
  • The GB will be proactive in recruiting governors whose appointment is its responsibility.
  • The GB will seek to recruit people with the relevant skills and experience needed to deliver good governance.
  • The GB will publish on the school’s website all of the information relating to its structure and membership as required by the Constitution Regulations Guidance, August 2015, section 25.



2.   Election of chair and vice-chair


Any changes to the GB’s arrangements for elections in these standing orders will be made in advance of any election.


  • The chair and vice chair will be elected for one year and their term of office will end on the day of the first full GB meeting following the anniversary of their appointment.
  • Candidates should self-nominate and do so in time to have their name included on the agenda for the meeting at which the election of officers will take place.
    Self-nomination at the meeting will only be accepted if no one has put them self forward on the agenda.
  • If they wish to, candidates will be able to make a personal statement to the meeting before the vote.
  • The clerk will conduct the election of the chair
  • Where an election is contested voting will be by secret ballot.


    3.   Appointment of the clerk to the GB


  • The clerk will have a contract of employment that includes specific provisions in relation to their work as clerk. This will show their hours, rate of pay, method of payment, overtime pay and period of notice.
  • The GB will arrange for the clerk to discuss their role with the chair of governors on an annual basis.
  • The GB will support the clerk in their continuing professional development, by enabling them to participate in the Clerks’ Accreditation programme, the Clerks’ Development Programme, Clerks’ Support meetings and inviting them to attend their whole GB training sessions.


      4.    Meetings


  • An annual calendar of dates for main and committee meetings will be set and published.
  • The GB will plan its business across the year to take account of the school’s internal management cycle and the availability of information and reports that are needed for it to effectively hold senior leaders to account.
  • The GB will hold the minimum number of meetings necessary to ensure the strategic business of the school is properly addressed.
  • Meetings will focus the work of the GB on its three core functions and meeting its statutory responsibilities. They will demonstrate that the GB is monitoring progress, evaluating outcomes across the school and that it is ensuring that the school improvement plan is being successfully implemented.
  • Governors will receive relevant information sufficiently in advance of meetings for them to be able to review it, leading to informed discussions and sound decision making.
  • Governors will read all relevant information forwarded to them so that they can effectively contribute during the meeting by providing support, and appropriate challenge through the questions they ask.
    • The submission of apologies should not be taken as the GB giving consent to the absence with regard to the disqualification regulations for non-attendance, each case will considered on its own merits.
      Consent for absence may be granted by the GB on request from governors who know they will be unable to attend meetings for an extended period.
    • Where a governor’s pattern of attendance is causing concern they will be alerted to this by the clerk or chair.


  • The GB will aim to complete full GB and committee meetings within two hours.
  • Any additions to the agenda (any other business) will only be dealt with if agreed by governors at the beginning of the meeting.


    5.   GB organisation


          a) Committee structure

  • The GB will operate a two committee structure
  • Standards – attainment, progress, behaviour, SEND, etc.
  • Resources – finance, staffing, buildings, etc.
  • Subject to regulations, the GB will set up staff dismissal and appeal, pupil discipline and (in voluntary aided and foundation schools) admissions committees.
  • The GB is required, on an annual basis to:
  • review the constitution and membership of its committees
  • review the terms of reference of its committees – this task will be undertaken by the committees at their first meeting of the academic year and brought to the GB for agreement
  • set the quorum for its committees
  • Terms of reference must show the date of the meeting at which they were agreed and be signed by the chair
  • Committees will elect their own chair annually, who will not be a member of staff or an associate member.
  • Committees will be clerked by a trained individual who is not a member of the committee, except in the case of emergency or urgency.
  • The overall effectiveness of the committee structure and the way it works to support the core functions of the GB will be reviewed annually.


    b) Delegation

  • In addition to responsibilities retained at GB level by regulations, the GB will not delegate:
    • approval of the school improvement plan
    • approval of the first annual budget in each financial year
    • approval of key policies – these policies will be identified in the GB policy review planner


      c) General

  • The GB will ensure that there are opportunities for parents to engage with governors so that their views can be considered by governors.


  1. School Improvement


    The GB:

  • will focus on gaining a shared understanding of the key strengths and weaknesses of the school
  • will be actively engage with school self-evaluation
  • will continuously self-evaluate its own performance
  • will be involved in setting the agenda for school improvement and contribute to setting the strategic direction for the school
  • will use a variety of internal and external information / data to hold the school to account and, where required, take appropriate action to drive up standards
  • will require written information from the headteacher covering:
    • pupil achievement and progress
    • an analysis of the school’s performance data, including vulnerable groups, with details on how pupil premium has been used and the impact it has had
    • progress regarding the implementation of the school improvement plan
    • budget monitoring and forward financial planning
    • the effectiveness of performance management in the school
      • how it impacts on the quality of teaching and standards
      • the link between pupil outcomes and pay progression
    • strategic staffing issues
    • behaviour and exclusions
    • attendance data
  •  require the headteacher to provide one written and one verbal report a term for full governing body meetings
  • will receive and make use of external reports from the Local Authority, where appropriate (except those naming individual staff)
  • will receive and make use of external inspection reports from Diocesan advisers and Section 23 inspections
  • understand the requirements of the Ofsted Leadership and Management criteria, especially those relating to governance (refer to the Ofsted section in the A –Z  index in HGS Website)
  • will ensure that the federation has in place all relevant statutory policies and meets all other statutory requirements - for further information on these matters see the ‘Policies and other statutory requirements HCC guidance’ on the Governor Services website (under ‘P’ in the A- Z index)


  1. Governor relationships


    The GB and headteacher will respect each other’s roles and maintain a professional and open relationship, acknowledging the skills and contributions of all.


    The GB:

  • will use staff and governor time appropriately, sensitively and effectively
  • will have regard to the need for the headteacher and staff to maintain a reasonable work / life balance in the way it conducts its business
  • will have regard to equality of opportunity for both current and future governors in planning the frequency and times of meetings
  • believes conflict is best resolved openly through discussion, corporate decision-making and acceptance of the majority view
  • will be welcoming to new governors and ensure they receive appropriate induction and training


    All governors will:

  • share the workload and take on additional responsibilities as and when required to ensure the GB fulfils its core functions
  • undertake a focused school visit at least once a year to each school
  • undertake training relevant to their role, in accordance with the governor training policy
  • contribute to discussions, and support the corporate decision-making process, maintaining appropriate levels of confidentiality and discretion
  • always act in the best interests of the pupils of the school
  • conduct themselves in a manner that reflects the ethos or the religious character of the school
  • uphold ‘The Seven Principles of Public Life’

  • be mindful of internet security if e-mailing sensitive information and consider if it is appropriate to use a work e-mail address for governor business
  • will only act within the delegated powers granted to them by the GB
  • be respectful of the view of others and help to foster open and honest debate
  • refer anyone with issues or concerns about the school to its Complaints Policy
  • provide relevant business and pecuniary interests (as recorded in the register of interests) including, governance roles in other educational institutions, any material interests arising from relationships between governors or relationships between governors and school staff (including spouses, partners and close relatives)

8.   Governor conduct

Any conduct issues resulting from governors being in breach of school governance regulations or this code will be investigated in the first instance by chair, or the vice chair where the matter relates to the chair. All possible efforts will be made to resolve issues at this level and the suspension of a governor will be only be considered as a last resort, in accordance with the relevant regulations.